Y2K7 Essential Communiques

There are more people who wish to play the festival this year that there are spots for. We already have several people on a waiting list to play.

Every year it is my experience that some people are really excited to play the festival but change their minds or just space out on it by the time of the festival.

Consequently, it is very important that you reconfirm with me that you have been recieving my official emails (this is #3 today) and are still committed to the
festival.

Will you each please take a second to respond with this in the header (without any text message at all - I won't even take time to open them............this is just a confirmation email for my records)

YOUR NAME: Y2K7 LOOPFEST CONFIRMATION

If I haven't heard from you in one week from now, I'll make another attempt to contact you

Two or three days after that, I"ll give away your slot, so please don't forget to email me with a confirmation

I can't wait to see all of you and hear you all play.We have an amazing festival coming up.

yours, gratefully, Rick

There are still minor adjustments being made to the final festival schedule and

I don't want to keep sending out numerous revisions, it will still be a day or two

before the final schedule is locked down. Be prepared to adjust your sets

upwards in time by 30 minutes to one hour (or let me know immediately if

you cannot do this).

The POSTER will be made tomorrow. Anyone not confirmed will end up on

the poster so if you need to pull out please contact me ASAP!

yours, Rick

For those of you who have not performed at one of the festivals,
we do it really differently from typical festivals so you should be prepared for what you
will encounter when it is time to set up.

and a quick note:

We have to be very rigid about adhering to the protocal that is established below.
It's just too much work for us unless everyone is on the same program
about how to make this wonderful festival work.

So, please forgive me for how emphatic I"m going to be in this email.
I just need everyone to understand what they are up against and how
unorthodox this festival is. With 200 artist plus in the last 5 years
we have never gone more than 30 minutes overschedule in 24 hours.
That's without sound checks or set breaks. If you've done professional
music festivals you know this is astonishing.
Our community and your professionalism is what will make it work.

And we are so blessed to have you perform. Thanks, from the bottom of my heart!



SOUND STAGES and SOUND CHECK LOGISTICS for each artist:

We have 2 stages, Check the schedule to see which one you are on and don't wait
until the last minute to figure it out, please.

STAGE 1 will be stage right (on the right hand side of the room as you face the audience)

It will have Mackie 450 stereo mains and an identical feed with separate volume controls
for Mackie 350 monitors (also in stereo) wired up to the CONTROL ROOM OUTS so
overall volume can be controlled from the mixer.


STAGE 2 will have 2 Mackie 450 stereo mains and 2 RCF monitors (wired in stereo, also) (which are actually made by the people
who made the Mackies for years and are slighlty smaller and slightly more powerful).

Mike "Megabyte" Juarez will be on stage to help with any problems in the first few minutes of each set.

There are no SUBWOOFERS in either system but the Mackies go down to 40 cycles with
impunity and the sound is nice and full in the smallish room.

EQUIPMENT STAGING and LOADING:
IMPORTANT TO READ
We have a lot less room than we did in the past two years so you will not be able to bring a lot
of gear into the venue and leave it there for a few hours.
I apologize for this but these are the rules of the venue that were handed to us
and what we contend with having so many artists performing in a short time.

You will need to come ONE HOUR BEFORE YOUR SET with your equipment and
be prepared right outside the venue to unload quickly and do whatever setup needs to occur
outside right before you load on stage.

IMPORTANT TO READ
PARKING IS LIMITED so you'll need to drive up, unload.............enlist whoever is outside the
venue to watch your gear until you get back from parking.

It may take you a while to find parking so allow yourself A LOT OF TIME for finding PARKING.
Trust me on this one. Everyyear, someone is horribly late because they couldn't find parking.

IF YOU MISS YOUR SET TIME, YOU MISS YOUR PERFORMANCE.
There's no other way, We have no breathing room in the schedule

warning: DO NOT PARK in the JACK"S BURGER STAND across the street.
We got a several hundred dollar towed car to convince us of that last year.

WHAT YOU NEED TO SET UP:

Mike Juarez , our sound man for the event will help you get set up and hooked into the p.a.
Please do not ask me for help during the festival because I'm coordinating everything
and MCing for 30 hours. I'll have my hands over full. I will jump in in any emergency
however, of course.


IMPORTANT TO READ
EFFECTS on the BOARD (we won't have them)
If you want separate effects on your loops you should plan on bringing your own small submixer
and just send the main board your pre-mixed stereo feed.

1) There is no out in the house mixer.

2) There is no snake for the p.a.

3) There are no DIs like in a typical setup

4) Think of this as playing a very intimate house concert where you control all the sound from the stage.

You are only 10 feet away at most from the mixing board so
YOU MUST HAVE YOUR OWN:

1) 15-20 foot Guitar Cables (1/4") or Mic Cables (XLR) long enough to reach the board
for you stereo mix.

2) AC with at least 10-15 feet of length for your own gear (their will be AC on both stages)

FOREIGN AC (220 volts) and converters will be set up exactly in between the two
stages. Please bring enough of your Foreign AC cables so you can reach your place on the stage.
we won't have them. We'll just have the central AC box.

3) There will be one announcement microphone (SHURE SM58) and a boom stand on each stage.
You may use this in your setup but remember that I need to use it at the start and finish of your sets.
If you want to loop with a microphone BRING YOUR OWN MIC, CABLE and STAND and patch into your own

4) SMALL MIXING BOARD if you want separate effects like reverb on your mix. THE HOUSE WON'T HAVE IT.

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RECORDING YOUR SET

We are not officially recording sets this year as we have in the past because we couldn't find anyone to
sign up for the 30 hours of recording it would have taken.

Consequently, if you want your set recorded you should

BRING YOUR OWN:

1) STEREO RECORDING DEVICE (digital recorder, mini disc, CD recorder, tape recorder, et. al.)
and
2) YOUR OWN LONG CABLES (with RCA male connectors on the mixing board side)
to connect it to the TAPE OUTS of each main mixing board.

WE WON'T HAVE EXTRA CABLING, I promise you.

Just remember, YOU HAVE VERY LITTLE TIME TO SET UP AND IT HAS TO BE SILENT
(because someone will be performing while you set up)
If necessary, ask a fellow looper to help you SET UP AND TEAR DOWN your Recording setup
because any time that exceeds the 20 MINUTE SETUP TIME will come off of your 30 MINUTE PERFORMANCE TIME.

There are no breaks in 30 hours, so we have to be very, very rigid about enforcing these rules. Please be understanding
if we are gruff and businesslike in getting you on and off stage.

and (takes a deep breath):

One last thing............................

It's hard to finish a performance and not take a second to breathe and talk to people who come up to you
after your set.

THERE IS NO TIME TO RELAX AFTER YOUR SET UNTIL AFTER YOU HAVE COMPLETELY EVACUATED
THE STAGE IN 10 MINUTES.

If you dally or are forgetful of this, the next artist will really suffer because there set will be truncated.
BE CONCIOUS and SENSITIVE and

BE PREPARED TO HELP YOUR FELLOW LOOPERS ON AND OFF STAGE.

There are NO ROADIES ALLOWED!!!!! It's too small of a venue and we'll lose to much money.

ARTISTS are the only ones who get in without paying unfortunately.

The setups are on stage but Mike or I will be around if there are any problems.

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Believe it or not, this will be hella fun!!!!!

See you soon.

yours, Rick